Available Positions

ADMIN ASSOCIATE

We thank all applicants. Only shortlisted candidates will be notified.

Departments

Administration

Locations

Selangor, Malaysia


JOB RESPONSIBILITIES

  • Monitor pantry and office supplies and place orders when necessary.
  • Keep updated records and files.
  • Check weekly stock balance of pantry and office supplies.
  • Monitor cleaners' daily job tasks to ensure office is clean and tidy.
  • Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Perform buying duties when necessary.
  • Monitor Front Desk Officers' daily duties.
  • Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
  • Involve in The Bountiful Eye Foundation (TBEF) CSR Project.
  •  Daily monitoring pantry refreshments and prepare weekly usage summary.
  • Making arrangements for department monthly luncheon.
  • Monitoring courier invoices. Making sure payment is up-to-date and no past dues.
  • Survey airfare & accommodation.
  • Companies corporate line with telco.
  • Apply corporate / membership (eg. APAC, Hotel, Airline).
  • Companies claims submission for online purchase/subscription items. (eg. IT, Marketing/GD, Admin, General)
  • Take up other duties as assigned.

JOB REQUIREMENTS

  • Qualification Required: Candidate must possess at least a Certification, Diploma, Business Admin or any related field.
  • Industrial Background Preferred: Min 1-2 years’ experience in related field is required for this position.
  • Required skill(s): MS Office
  • Familiarity with office machines (e.g. fax, printer etc.)
  • Strong communication and people skills.
  • Good organizational and multi-tasking abilities.
  • Problem-solving skills.
  • Customer service orientation.
  • Impeccable time-management.
  • Attending to detail so that operations run smoothly and important matters aren’t overlooked.
  • Working with minimal supervision.


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